Master These 25 Mac Shortcuts to Work Faster and Smarter

In a busy day, you know it well what it means to save a second of time. It seems a waste of time to leave your keypad and fiddle on your mouse or keypad.

Another approach to save those seconds is to remember Mac shortcuts to work faster and smarter. This will truly make your work quicker than trifling on mouse or touchpad. In fact, not using keyboard shortcuts actually makes you lose 64 hours every year.

I think all of you know command- C means copy and Command- V means paste, but there are a lot more shortcuts other than these. The following commands have been compiled to sky rocket your productivity.

Before we start, here’re things to take note of:

  • The shortcuts that I will be discussing here corresponds to the keyboard of US layout .
  • Sometimes you may find a couple of difficulties using console substitute routes in Mac as the OS and a couple of uses may struggle with each other. If you come across such problems, then please refer to Mac help for your version of the operating system or you may also refer to a utility application.

Okay, let’s get to it!

1. Command+Shift + Three(3)

For full screen capture, press Command+ shift + 3.

2. Command +Shift + Four(4)

You may similarly need to take a screen catch of a selected window from the entire screen.

Hit the Command +shift + four and as the desired window gets emphasized tap the mouse or trackpad.

3. Command + Option + D

This shortcut helps you to hide or show the dock. It is particularly important in Macbooks where the screens are smaller and you need more real estate.

4. Command + Q

If you want to stop an application at a point, you just need to click Command + Q and you are done.

5. Command + T

With the dispatch of Mac OS Sierra, windows now can carry a tab. However, all the applications in Mac Sierra may not bolster multi-tab control. For the ones which do, you can press Command + T, to open another tab.

6. Command + R

I write a lot of mails and a lot of people write to me as well. Hence when I want to reply to someone instead of hunting for the reply button, I simply click Command + R and a new reply box opens up.

It is important to note that this function is useful only when you are in your mailbox.

7. Command + Spacebar

This is an amazing feature Apple has added to the Mac. If you are searching for something on your operating system or on the web then you can call for a spotlight, you can do this merely by holding Command + Spacebar.

8. Command + shift + ?

If you want to learn how a custom application works or are stuck up with troubleshooting of Mac, a quick shortcut from the keyboard for “Help”, then just hit Command + Shift + ?.

9. Command + OPTION + ESC.

Sometimes when working with an app, it might so happen that the system hangs and stops working. The mouse or touchpad is of no use and at that point just by pressing Command + option + esc together you can quit the application.

10. Command + X / C / V / Z

Although most readers would know this, these are important functions and worth mentioning. These four shortcuts – Cut, Copy, Paste and Undo can be summoned using Command + X/C/V/Z respectively.

11. Command + F

If you are perusing a long article and looking for a specific word or expression, you can take the assistance of Find Order by holding Command + F.

A finder pops up and you can easily enter your search term and it will navigate to all the places in the document where the word/term is mentioned.

12. Control + Media Eject.

A single command to help with restart, shutdown and sleep for your Mac – Control + Eject.

When you press the command, a dialogue box will be opened, asking you what would you like your system to do further – sleep, shutdown or restart.

13. Command + A

If you’d like to select all the content of the document at one go, then this command comes in handy. Just press Command + A and the entire document will be selected.

14. Command + Navigation keys

If you are going through a long record and need to go to a dedicated page without troubling your mouse, you can do so by holding the Command + up or down key.

15. Command + Option + H

If you are not using a window and want to keep your desktop free of clutter, then the shortcut key you can use is Command + Option + H.

It hides all windows barring the front app giving you a clean looking screen.

16. Command + M

The window you are working on is not of use now and you’d like to minimize it? Just press Command + M and your current active window will be minimized.

17. Command + W

In the event that you need to close a functioning window the order that you can utilize is Command + W.

18. Control + P

If you have to print a record, the key combinations that you can use is Control + P. If you have a printer connected, a pop up box will open and will ask for further necessary actions to print the document.

19. Command + Move + F5.

In the event that you need to alter an archive, just hold Command + Move + F5.

20. Command + N

If you are working with a document or a browser tab, hitting Command + N will open up a new window. Remember a new window for the current active application opens up.

For example, if you are surfing on your browser, activating the command will open up a new browser window. If you’re on a document, a new document window will pop up.

21. Command + Control + N

This is one of my favorite shortcuts that not too many people know about or use. However it is super useful.

If you have too many files on your desktop and would like to move them to a new folder, this command is what helps you out.

Simply select all the files that you would like to be moved and press Command + Control + N. In a second, all the selected files will move to a new folder.

22. Command + Shift + V

You’ve found something on the internet and you would like to paste it on your document. Most of the times, it ends up in a weird format. To solve this issue just use Command + Shift + V and the text will be pasted without any formatting, making it easy to format the way you want it.

23. Command + B/I/U

The old classic. If you want to make your selection, Bold, Italics or Underline them, simply use the command button and press B/I/U respectively.

24. Command + Tab

Working with too many windows? It gets difficult to navigate seamlessly between applications when a lot of them are open. Use this command to easily navigate between windows.

25. Option + Shift + Volume(+/-)

When I work on my Mac system, I usually use the volume keys frequently. However, I noticed that just pressing the volume key would increase/decrease the volume speedily. So I hunted down this shortcut.

Using this you can adjust the volume by +/- 1 point for the perfect decibel sound you require.

Summing It Up

Depending on the usage of your Mac and the kind of work you do with it, you will find a selection of these shortcuts, extremely helpful.

You might already be using some if these shortcuts but adding a few of them to your arsenal will save you on those precious seconds that don’t hamper your flow.

If you are a new Apple user, it might be a bit challenging to get accustomed to these quickly. However, once you’ve got used to it, you’ll be a lot more productive.

When it comes to being effective vs efficient, there are a lot of similarities, and because of this, they’re often misused and misinterpreted, both in daily use and application.

Every business should look for new ways to improve employee effectiveness and efficiency to save time and energy in the long term. Just because a company or employee has one, however, doesn’t necessarily mean that the other is equally present.

Utilizing both an effective and efficient methodology in nearly any capacity of work and life will yield high levels of productivity, while a lack of it will lead to a lack of positive results.

Before we discuss the various nuances between the word effective and efficient and how they factor into productivity, let’s break things down with a definition of their terms.

Effective vs Efficient

Effective is defined as “producing a decided, decisive, or desired effect.” Meanwhile, the word “efficient ” is defined as “capable of producing desired results with little or no waste (as of time or materials).”

A rather simple way of explaining the differences between the two would be to consider a light bulb. Say that your porch light burned out and you decided that you wanted to replace the incandescent light bulb outside with an LED one. Either light bulb would be effective in accomplishing the goal of providing you with light at night, but the LED one would use less energy and therefore be the more efficient choice.

Now, if you incorrectly set a timer for the light, and it was turned on throughout the entire day, then you would be wasting energy. While the bulb is still performing the task of creating light in an efficient manner, it’s on during the wrong time of day and therefore not effective.

The effective way is focused on accomplishing the goal, while the efficient method is focused on the best way of accomplishing the goal.

Whether we’re talking about a method, employee, or business, the subject in question can be either effective or efficient, or, in rare instances, they can be both.

When it comes to effective vs efficient, the goal of achieving maximum productivity is going to be a combination where the subject is effective and as efficient as possible in doing so.

Effectiveness in Success and Productivity

Being effective vs efficient is all about doing something that brings about the desired intent or effect. If a pest control company is hired to rid a building’s infestation, and they employ “method A” and successfully completed the job, they’ve been effective at achieving the task.

The task was performed correctly, to the extent that the pest control company did what they were hired to do. As for how efficient “method A” was in completing the task, that’s another story.

If the pest control company took longer than expected to complete the job and used more resources than needed, then their efficiency in completing the task wasn’t particularly good. The client may feel that even though the job was completed, the value in the service wasn’t up to par.

When assessing the effectiveness of any business strategy, it’s wise to ask certain questions before moving forward:

  • Has a target solution to the problem been identified?
  • What is the ideal response time for achieving the goal?
  • Does the cost balance out with the benefit?

Looking at these questions, a leader should ask to what extent a method, tool, or resource meets the above criteria and achieve the desired effect. If the subject in question doesn’t hit any of these marks, then productivity will likely suffer.

Efficiency in Success and Productivity

Efficiency is going to account for the resources and materials used in relation to the value of achieving the desired effect. Money, people, inventory, and (perhaps most importantly) time, all factor into the equation.

When it comes to being effective vs efficient, efficiency can be measured in numerous ways. In general, the business that uses fewer materials or that is able to save time is going to be more efficient and have an advantage over the competition. This is assuming that they’re also effective, of course.

Consider a sales team for example. Let’s say that a company’s sales team is tasked with making 100 calls a week and that the members of that team are hitting their goal each week without any struggle.

The members on the sales team are effective in hitting their goal. However, the question of efficiency comes into play when management looks at how many of those calls turn into solid connections and closed deals.

If less than 10 percent of those calls generate a connection, the productivity is relatively low because the efficiency is not adequately balancing out with the effect. Management can either keep the same strategy or take a new approach.

Perhaps they break up their sales team with certain members handling different parts of the sales process, or they explore a better way of connecting with their customers through a communications company.

The goal is ultimately going to be finding the right balance, where they’re being efficient with the resources they have to maximize their sales goals without stretching themselves too thin. Finding this balance is often easier said than done, but it’s incredibly important for any business that is going to thrive.

Combining Efficiency and Effectiveness to Maximize Productivity

Being effective vs efficient works best if both are pulled together for the best results.

If a business is ineffective in accomplishing its overall goal, and the customer doesn’t feel that the service is equated with the cost, then efficiency becomes largely irrelevant. The business may be speedy and use minimal resources, but they struggle to be effective. This may put them at risk of going under.

It’s for this reason that it’s best to shoot for being effective first, and then work on bringing efficiency into practice.

Improving productivity starts with taking the initiative to look at how effective a company, employee, or method is through performance reviews. Leaders should make a point to regularly examine performance at all levels on a whole, and take into account the results that are being generated.

Businesses and employees often succumb to inefficiency because they don’t look for a better way, or they lack the proper tools to be effective in the most efficient manner possible.

Similar to improving a manager or employee’s level of effectiveness, regularly measuring the resources needed to obtain the desired effect will ensure that efficiency is being accounted for. This involves everything from keeping track of inventory and expenses, to how communication is handled within an organization.

By putting in place a baseline value for key metrics and checking them once changes have been made, a company will have a much better idea of the results they’re generating.

It’s no doubt a step-by-step process. By making concentrated efforts, weakness can be identified and rectified sooner rather than later when the damage is already done.

Bottom Line

Understanding the differences between being effective vs efficient is key when it comes to maximizing productivity. It’s simply working smart so that the intended results are achieved in the best way possible. Finding the optimal balance should be the ultimate goal for employees and businesses:

  • Take the steps that result in meeting the solution.
  • Review the process and figure out how to do it better.
  • Repeat the process with what has been learned in a more efficient manner.

And just like that, effective and efficient productivity is maximized.

More on How to Improve Productivity

Add Comment